Productivity
“Remember that time is money.”
- Benjamin Franklin
No business can afford to waste resources in today's economic climate. Still,
paper-based files prevent your employees from accessing what they need when
they need it - and the more hands that touch a document along the way, the more
likely it is that a mistake will be made.
Putting documents within reach
According to Gartner Research, the average office worker spends 10 hours per week
- a full 25% of their paid time on the job - looking for information.
Why? 90% of all corporate documentation still resides on paper, and one in
every 10 documents is lost, misfiled or lying on somebody else's desk.
Finding and retrieving a document is far faster with a centralized online document
management system versus a paper-based system. By storing files online using
a hosted application like eBridge, you can:
- Provide better customer service by always having the information you need, exactly
when you need it
- Quickly retrieve any type of document right from your PC simply searching by index
or keyword
- Eliminate re-filing mistakes
- Remotely access files from your office, your home or on the road
Staying focused
Workflow is critical, even in the smallest of offices. Anything that takes your
attention away from your core business is impacting productivity - and that includes storing
large amounts of information in a paper-based filing system. As you or a staff member retrieves
a file, it is all too easy to get caught up in a "water cooler" conversation or
some other distraction. With online document access, information access is
immediate - meaning you won't have to leave your desk, lose focus or wander off
into other tasks that can hamper workflow and office productivity.
Speeding up day-to-day tasks
In many organizations, multiple people may need access to the same document. Yet
when they remove that file from a physical filing cabinet, it becomes inaccessible
to others, which can mean work delays, unhappy customers, and a frustrated
staff.
An online document management system eliminates this restriction. Because there
is no limit to how many people can access electronic documents at one time, information
flows more freely, and work is completed more quickly. Online document management
become more than a replacement for your filing system - it doubles as a collaboration
tool, allowing workers in separate offices to view the same documents online instead
of relying on paper copies, faxes or cumbersome email attachments.
How One Company Increased Sales:
Bravo Insurance Agency
Other Paper Challenges: Storage
Other Paper Challenges: Compliance
Read our Paper Challenges FAQ
How Can We Help With Non-Paper Challenges?