General Small Business
Does your business handle a large volume of transactions? Is your office staff
confronted with an unending flow of paper documents? While many industries have
significantly reduced their reliance on traditional files, paper is still a dominant
source of day-to-day business information. The fact that critical information assets
are trapped on paper introduces several significant challenges and risks to your
business:
- Paper is more difficult to secure, whether by the sheet or individual data field
- Paper is costly to create and costly to use, requiring toner and printer maintenance
- Paper is costly to store, in folders, boxes or cabinets or at off-site services
- Paper is costly and inconvenient to share, demanding postage, couriers and
faxing
- Paper is fragile, vulnerable to fading ripping, smearing, burning and blowing away
- Paper invites human error and can be misfiled, misplaced or lost
- Paper slows down customer service by adding steps when searching for and transmitting
information
- Paper is your weakest link – could your business survive if you lost all your
documents?
Consider the overall burden of maintaining and properly protecting documents for
five years, seven, years – or even a lifetime. Add in the cost of storing
boxes and boxes of documents in your office or off-site. And finally, think about
the risk to your business if you lost these documents in a fire or flood -
or worse, had them stolen by someone who might then have access to employee files,
Social Security numbers, HR information or your customers' personal financial information.
The eBridge online document management
system provides the tools you need to protect and access your paper-based files
while mitigating the risks of information loss or misuse. Companies of all sizes
and in all industries use our simple, affordable and secure subscription-based service
to break their dependency on paper and improve and streamline their office operations.
This not only saves money and eliminates clutter, it can have a significant impact
on the efficiency and productivity of your business.
- Create a central repository for all records, regardless of the number of offices
- Eliminate cumbersome, non-secure on-site and costly, inconvenient off-site record storage
- Comply with privacy requirements and new financial data protection regulations
- Enable 24/7 remote access to all records from any computer with an Internet
connection
- Conserve cash – typical savings on supplies and storage will more than cover
eBridge’s low monthly fee
- Reduce staff time allocated to fulfilling information requests
- Increase compliance by ensuring that documents are never lost, misfiled or deleted
- Turn file rooms into productive office space, adding staff, a break room or
more
- Protect your records from catastrophic events, misuse, privacy issues and theft
All this without IT staff or the need to buy and maintain costly servers or storage
on site.
Questions about maintaining and handling your paper documents?
Read one of our small-business case studies.